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Principles of effective reporting and information sharing

The principles that guide effective reporting and information sharing are set out in the table below.

Link here to the complete framework that sets out the principles for effective information sharing and expected outcomes, supported by the evidence from research, policy and regulation.

 A background paper that underpins the effective reporting and information sharing principles can be downloaded here.

PDF icon. Reporting to Parents Back ground paper (PDF 1 MB)

Principles

Outcomes

In an effective reporting process, information sharing is guided by the following:
If information is being reported and shared effectively, these are the likely outcomes:

1. Ako

  • Information sharing and reciprocal learning, or ako, underpin all reporting processes.
  • Parents and whānau share their expectations, their child’s interests, strengths, and learning needs and the knowledge they value.
  • School practices add to family practices and family practices add to school practices.
  • Teachers know about their students’ identity, language, culture, interests and talents.
  • Students/ākonga know that their teachers respect who they are.

2. Focus and coverage

  • Information sharing provides appropriate focus, coverage and valid and fair information about students’ progress and achievement towards valued learning outcomes across the breadth of the curriculum.
  • Parents and whānau are clear about what their child has achieved and the progress their child has made across the breadth of the curriculum, including the curriculum vision of confident, connected, actively engaged, life-long learners.

3. Foundations for learning

  • Information sharing is clear about students’ understandings and skills in areas that are likely to have a multiplier effect* on their ongoing learning in all areas.
  • Parents and whānau can clearly see students’ progress and achievement in literacy, numeracy, key competencies and ‘learning-to-learn’ skills.

4. Student responsibility

  • Reporting involves and benefits students/ākonga . Each student takes increasing levels of responsibility for reporting on their own progress in ways that strengthen their view of themselves as a learner and their understanding of what they have learnt. 
  • Students/ākonga are clear about what they have learnt, which learning strategies were successful, what they need to focus on next and why it is important.

5. Motivation

  • Information is deliberately designed to enhance student, parent and whānau motivation and engagement.
  • Reports enable each and every child to celebrate their progress towards their learning goals.
  • Student/ākonga, parent and whānau motivation to support learning is enhanced.
  • Students/ākonga who would normally ‘switch off’ when faced with low achievement remain motivated.

6. Technologies

Available technologies are used to:

  • make the indicators of each student’s progress more visible
  • enhance reciprocal information sharing for teachers, students, parents and whānau
  • engage networks to support students' further learning.
  • Parents and whānau can see their child’s progress on-line in real time.
  • Parents, whānau and the wider community use a range of technologies to support their children’s learning.

7. Checking in with parents

  • Schools regularly inquire into and evaluate the effectiveness of their information-sharing processes, and improvements in information-sharing policies, processes and practices are made as a result of listening to parents’ and students’ voices.

Parents and whānau:

  • are confident interacting with their children’s teachers
  • feel their views are valued
  • understand where their children are at, what progress they have made and what they need to learn next.
  • know where to access the information and resources they need to support their children’s learning.
  • *Multiplier effect: the effect of a particular factor in bringing about wider change. In this education context, enhancing capability in reading, writing, mathematics and the Key Competencies will lead to enhanced capability across the curriculum.